Student Record Requests

Registration and Records
In this Section

The majority of student records are stored in Access Stout, and can be accessed through a student sign-in. Physical copies and official student records can be requested by students using the forms that are made available on this site.

General Transcript Information

For information on Ordering Official Transcripts through Parchment, Requesting Unofficial Transcripts through AccessStout, or other general information on transcripts, visit this link

Duplicate Diplomas

A replacement diploma can be requested for students who have graduated and need or want a new diploma. All diplomas are printed in the most current format, regardless of graduation date. The current specifications for UW-Stout diplomas are:  

  • Bachelors and Masters 8 x 10" diploma paper 
  • Doctoral 11 x 14"  diploma paper
  • Official UW-Stout Seal 
  • Signatures of the CURRENT President of the Board, President of the System, and Chancellor. 

UW-Stout has partnered with Parchment to provide you not only a paper copy of your diploma but to also give you free, permanent access to a high-resolution digital copy.

To order a replacement diploma, please submit your order and pay online here with our authorized third-party vendor, Parchment, using the guide or video below:

Step-by-Step Guide for Ordering a Duplicate Diploma in Parchment | Video

There is a $25 fee for standard orders and must be paid online before the diploma will be available digitally and mailed.  Accepted payments include electronic check, debit card, and credit card.  All expedited or rush orders have an additional fee. (see chart below).  Once processed, the digital diploma will be available immediately online via your Parchment account. However, please allow 3-4 weeks for the paper copy to be processed and mailed to you.  

**All expedited or rush orders will be processed the same business day if ordered by 12:00 noon CST and will be shipped at the next available opportunity during a University business day. All expedited orders must be ordered by 12:00 noon CST for next business day delivery. Any expedited orders received after 12:00 noon CST will not be processed until the following business day and therefore will not be next day delivery. 

Additional shipping/fee charges for replacement diploma

$0 – Standard Mail

$55 – Expedited International - DHL

$30 – Expedited Domestic - USPS Priority Express - next business day (except MN and WI)

$30 - UPS Ground (MN & WI only) - Next Business Day,  (*UPS does not ship to PO Boxes)

If you are a recent graduate and have not received your diploma, please contact us at before placing an order.

Final Grade Reports

A final grade report is an official document that lists the final grades that a student has received for the current semester. Students typically request final grades reports to prove eligibility for good student discounts or for reimbursement programs, to provide proof of satisfactory completion of teacher certification courses, and to meet the requirements of professional development programs. 

To request a final grade report, complete a Final Grade Report Request Form and either bring it to the Registration and Records office in person or mail the form to: 

109 Bowman Hall
University of Wisconsin-Stout
Menomonie, Wisconsin 54751
Phone: (715) 232-2121

There is no charge for final grade report, but a stamped, self-addressed envelope must be included with each request. 


Degree Verification 

The following information is intended for employers, credit card companies, scholarships, insurance companies, and other third-party agencies needing to verify degrees for UW-Stout students. As of Spring 2007, the Registration and Records Office at UW-Stout has authorized the National Student Clearinghouse(NSC) to act as our agent for all verifications of student degrees. Verifications are available 24 hours a day, 7 days a week, 365 days a year via the Clearinghouse website.     

National Student Clearing House
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171-3019

Phone: (703) 742-4200
Fax: (703) 742-4239
E-mail: "> 

Enrollment Verification

UW-Stout has authorized the National Student Clearinghouse to provide enrollment verification certifications for students through its Web-based Student Self-Service program. As of January 2008, UW-Stout will no longer provide student enrollment verifications directly or process enrollment certification request forms. 

Self-Service is a free on-line service where you can print enrollment verification certifications, view your enrollment history & enrollment verifications provided at your request, check loan deferments sent to your lenders and link to real-time information on your student loans, 24/7.  

You can access Student Self-Service by logging onto the National Student Clearinghouse through Access Stout using your student log-on and password.