Protecting minors on campus is not just a good idea, its part of UW System Administrative Policy 625 for youth protection, effective March 2023. This policy sets minimum standards to protect minors on our campus. It is the Compliance Specialist and Youth & Minors Protection Coordinator role to implement this policy on our campus and equip departments with the tools they need to ensure the protection of all minor’s visiting UW-Stout. UW-Stout also maintains a recreational and educational camp license through the Wisconsin Department of Agriculture, Trade and Consumer Protection. Our SOP contains relevant information and requirements for how operational areas on campus will fulfill Policy 625 including how we document our compliance.
Activities that are considered a covered activity:
- All faculty, academic staff, university staff, employees, students, student employees, graduate students, interns, affiliates, volunteers, contractors, consultants, visitors, and third-party vendors supervising or interacting with minors at a University program, event, or activity.
- All UW-Stout activities held either on or off campus that serve minors, including those held in other municipalities, states, and nations.
- Third party programs and activities held on University property.
This policy does not apply to:
- A person under the age of eighteen (18) who is a matriculated student at the University.
- Events open to the general public, and which minors attend at the sole discretion of their parent(s) or legal guardian(s) and where the University does not have custodial care of the minor.
- Private events
- Medical care provided to minors in an in-patient or out-patient setting
- Institution Review Board approved research.
- Daycare and preschool services provided by a licensed health or daycare provider or employee or volunteer acting under the direction of a licensed health care provider.
- Minors participating in pre-enrollment visitation or recruiting activities governed by the NCAA.
- UW-Stout Faculty who are guest lecturing at an outside organization and have no oversight of minors.
Participating with Minors?
At a minimum, employees, staff, or volunteers participating with minors during campus activities will:
- Complete a Youth Event Agreement or Volunteer Agreement
- Complete a Criminal Background Check
- Receive training on Prohibited Conduct and Mandatory Reporting Responsibilities
- Be aware of the event’s Safety Plan
- If you are considering serving at an UW-Stout event that will have minors, be aware of these requirements. The activity Sponsor or Program Facilitator will coordinate this process with you.
For questions or assistance in this process, contact firstname.lastname@example.org. The documents described in the above can be accessed through the SharePoint that manages this. We are available to provide educational support and training as your team needs.